Project Management VA

Scouts for past successful projects and researches effective ways on leading a project.

Creates a personalized project management plan for each task.
Makes a document with the project objectives, outline of tasks, timeframe, resources, and deliverables required to complete the project

Once approved, your VA will start managing your projects and assign tasks as needed.
Let your VA know of any changes in priorities and deadlines to pivot as needed.

Identifies project management tools, software and collaboration platforms.
Provides a list of recommended tools and estimated costs. Your VA will also specify how it improves your development team’s workflow.

Creates a standard process across all project teams.
Your VA will specify each PM tool and how to integrate it into each team’s workflow.

Makes a document on Standard Operating Procedures (SOPs).
Creates SOPs and best practices to support team members on the best approach to their tasks. These may include proper time-tracking and progress reporting protocols.

Once approved, your VA will coordinate with all members involved and sort out ways on how to effectively integrate these practices into their day-to-day routine.

Tracks task progress.
Conduct regular check-ins to ensure deadlines are on track. Your VA will also perform cost estimation so projects are delivered without overspending.

Performs quality assurance checks.
Your VA will test out multiple aspects of your project allowing you to identify flaws and improvements before sending out the final product.

Creates a detailed report with project status, cost tracking, milestones, and overall progress.

Performs risk assessment.
Identifies potential threats that may occur during the project implementation and analyze consequences in case they occur.

Creates a project risk matrix.
Gives you a quick view of project risks and their consequences’ severity / impact. Having a VA will allow you to identify, mitigate and avoid these risks ahead of time.

Provides contingency plans for risks, loopholes, and obstacles of the project.

Coordinates with your project team and summarizes status and progress for each task.
Enumerate roadblocks and adjust budget and timeline, as needed.

Creates a project report.
Gives you an overview of the current status of each project and team members’ involvement in each task. Milestones and performance metrics will also be included.

With the report generated, your VA will plan out recommendations on how to further optimize your processes.